Where are the Waivers?

Update January 28:

We now understand we need to wait for the ePACT development team to do some extra programming to accommodate the complexity of printing waivers for groups of girls doing particular activities. As it stands right now, we would need to print every waiver for every girl – that isn’t eliminating unnecessary paper, not to mention how much time that would take. Apparently SOAR has the most complex program they have encountered!

We added every activity that requires a waiver into the health, dietary and emergency information that parents are completing right now in ePACT. Parents are either saying yes or no to each activity, and we will use that information when assigning Program choices in March.

EPACT says they will need a couple of months to rewrite their program.

Guiders, girls and parents have been reading the Program Options booklets. They’ve noticed that some activities need waivers. That’s great – you’ve noticed! But where ARE the waivers??? This post is to help you to “demystify waivers”.

Every SOAR 2017 participant received an email from ePACT on January 15. We are using ePACT to digitally collect our medical and waiver information, reducing the thousands of pieces of paperwork that we’ve had to manage at previous SOARs.

All of the waiver forms WILL be available to download from ePACT, but they are NOT available YET. We will email participants when all waivers are available.

Our third party service providers will not accept “digital signatures” – which basically means that parents can not simply click a check box to say “yes, I agree”. As a result, every third party service provider waiver must be printed, manually signed, scanned and uploaded back into ePACT. Every waiver must be uploaded as a separate, independent file. On site, we will print the signed waivers only for the girls who are selected to participate in these activities and pass the signed waivers along to the third party service providers.

But what if I don’t own a scanner??

If you don’t own a scanner or have access to a photocopier that can scan a document and email you a pdf file, you can “scan” your waivers with a smart phone or tablet. Don’t just take a photo and upload a photo to ePACT – it must be “scanned” – so you will need an app to do that with.

iPhone or iPad Scanning App

There are several scanning apps available for the iPhone or iPad. One suggestion is Scannable by Evernote. Or search Google for other app suggestions.

Android Scanning App

There are also several scanning apps available for Android. If you use Google Drivethere’s a scanning feature built right in to the app! Just click on the + in the app to add new, and there’s an option to scan. Another popular app option is CamScanner.  Or search Google for other app suggestions.

The process of printing, signing, scanning and uploaded will also be explained within the ePACT system.